Archive Monthly Archives: November 2016

Office365 vs G Suite: The Battle for Productivity

Office 365 and Google Apps (now called G Suite) are locked in a very healthy competition to deliver the best office productivity suite to us. But with everything that's provided, it can be pretty overwhelming for the consumer to read through. So here is the Triad Tech Guys breakdown of Office365 and G Suite.

1. Cost

G Suite is relatively simple offering 2 plans:

G Suite Basic - $5 per user per month

G Suite Basic includes:

  • Business​ email address
  • Video and voice calls
  • Integrated Calendars
  • 30 GB of cloud file storage
  • Online text documents, spreadsheets and presentations
  • Easy to create project sites
  • Security and admin controls
  • 24/7 phone and email support

G Suite Business - $10 per user per month

G Suite Business includes:

  • Unlimited Storage (or 1TB per user if fewer than 5 users)
  • Advanced admin controls for Drive
  • Audit and reporting insights for Drive content and sharing
  • Google Vault for eDiscovery covering emails, chats, docs and files
  • Easily search and export to different formats
  • Archive all emails sent by your company
  • Set message retention policies
  • Place and enforce litigation holds on inboxes

Office365 offers many different plan options, ranging from $5 per month per user to $35 per month per user. You can see all the plans they offer with their pricing and offerings here:

2. Email

Office365 and G Suite both offer excellent email interfaces, the main difference between the two come down to email organization and capacity. G Suite uses a label organization where you can apply multiple labels to one email, whereas Office365 employs the more classic folder filing structure. As far as capacity, G Suite email storage ranges from 30 GB to 1 TB to unlimited, depending on the plan and amount of users. Office 365 offers 50 GB for all it's plans with the exception of one which offers unlimited.

3. Applications

Office365 offers the full Office suite with all of it's plans, with the exception of two email only plans. The difference is some plans only allow the use of the applications on the web while the rest allow the applications to be installed on a computer for offline use. Microsoft has made some good changes to Office in the name of collaboration. But G Suite was built from the ground up to be used online for collaboration and can create and edit any file for Microsoft Office.

4. Video Calls

 Here's three things to keep in mind about the differences between video calls:

  • Google Hangouts was built along side G Suite to be tightly integrated. Skype was recently acquired by Microsoft and is having to be integrated after the fact and hasn't quite been achieved yet.
  • Skype translator can help you translate your call into 8 languages for voice calls and 50 calls for instant messaging.
  • The maximum number of callers in Hangouts is 50 whereas Skype's limit is 250.

Hopefully this will be a helpful place to start as you make the right decision for your business. Both of these tools are helpful to any business but depending on your size and needs G Suite and Office365 are very different products.

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