Who Else is Using Your Email Address

Imagine this scenario. You get into your office in the morning and start checking your email. Everything seems business as usual, until you come upon an email that tells you that your email to someone has failed. You look and don't recall sending an email to that email address. You don't even know who that email address belongs to!

This isn't an uncommon scenario. As email has become the primary method of communication for businesses, more and more people are trying to figure out how to gain access to email addresses to send spam emails or access sensitive or valuable information. If you feel this has happened to you, don't freak out. It's probably one of two situations.

  • 1
    Your email has been spoofed. This is the most common one. It's when a spammer sends spam emails but makes it look like they're coming from your email address. The spammer does not have access to your inbox but any replies to the spoofed emails will show up in your inbox. There's not much you can do about this. Frankly, spoofing email addresses are very easy to do. Having your email address spoofed is annoying but your data is safe.
  • 2
    Create a policy that forces your users to change their email password every 60 or 90 days.

It won't prevent anyone from spoofing your email address but you can at least feel confident that if someone had access to your inbox they don't anymore. Here's a few more things you can do to make your email inbox hack-proof.


‚ÄčAs always, if you have any more questions or need help we're here for you!

  • 1
    Create a policy that forces your users to change their email password every 60 or 90 days.
  • 2
    Turn on Two-Factor Authentication for your email address.
  • 3
    If you check your email from your phone, make sure that your phone requires a separate password or pin.

If you have any questions or concerns, don't hesitate to let us know.  That's what we're here for.

About the Author Tim Dixon

Tim Dixon is the owner of Solve IT Security.

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